March 2008 Archives

According to The Honorable Judge Peter Flynn of the Circuit Court of Cook County, Chancery Division, Illinois, Meet-and-confer meeting's are supposed to be about putting your IT cards on the table, what one can and cannot do with respect to data, data types, collections, preservations, data transformations, etc. Judge Flynn responded to a question related to guarded sharing of IT capability during meet-and-confer meetings during last weeks live Panel Discussion on Document Review Acceleration, hosted by Epiq Systems. He responded saying it was "Flat dead wrong, sanctionable." According to Judge Flynn, guarding IT and ECA information during meet-and-confers is probably illegal. His response and the participant question make it clear that 'the guarding of information is a competitive advantage in the world of legal wrangling.' (read more)

Since full-text search can only find words or associate concepts with image files, users still need to review the images. The ability to review images as it relates to emails has been overlooked in the major systems, such as Autonomy/Zantaz, Symantec Enterprise Vault, etc. The scenario is simple: your human resources or legal group has a need to do an early case assessment, but some of the critical email data-points are pictures attached to the messages. In most cases, the pictures have obtuse names like DSC30012.JPG or IMG_1459.PNG, telling you absolutely nothing about the file. What you need is a thumbnail view of all images related to your search query. (read more)

Limiting access to archive data is handled by discretionary access controls and user accounts stored in Active Directory™. The success of security in these SaaS systems is largely based on systemic security controls and processes within your company. When you decide to use a SaaS product you must institute new security processes and controls. Those process changes and related costs may go unaccounted for during your assessment of SaaS vs. on-premise email archiving solutions. (read more)